Minutes of Quarterly Meeting 13th February 2020 at Broulee Public School 

Acting President Andrew Bain opened the meeting and announced that the meeting format would be deferred until after Kelwyn White, the local RFS community liason officer had spoken and answered questions.

In welcoming and introducing Kelwyn,  Andrew identified some key concerns from the feedback sought by BMPCA to the bushfire emergency.  
These were infrastructure failure, and little or no information, hazard reduction, education and evacuation centres.
The main points addressed by Kelwyn :
The distinction between RFS who fight fires and emergency management covering all other services such as SES and Council, led by Police.
Identifying Special Fire protection facilities such as schools, nursing homes and tourist facilities for specific fire fighting effort and allocation of assets.
The response to the leave early message promoted by the RFS after findings from the Royal Commission into the Victorian bushfires in 2009 and the importance of having a “plan” A key message in community education.
Explanation of hazard reduction guidelines and the 10/50rule applying to one’s own property, also ways of dealing with neighbours who do not manage their property for bushfire risk, using the bushfire hazard complaint procedure.
Lack of information, no power,internet, mobile phone and local ABC the emergency broadcaster was off transmission. Need to let the community know of other ABC transmission bands,. 
A community newsletter was posted on the fire shed daily during the emergency.  BMPCA need to take responsibility for a community response in the future to have information displayed in a central location ie the community notice board
Residents should be familiar with the Community Protection Plan for Broulee, Mossy Point and the Estuary estate, when preparing their property and making a plan. The protection plan needs to be clearly displayed at a central location in the community, it is available on the RFS website www.rfs.nsw.gov.au
Kelwyn encouraged the community to become more interactive and supportive of the local brigade and view it as a community hub.

MINUTES 
Meeting opened at 8.30pm
Attendance 32 as per attendance sheet.
 Apologies – S. O’Keefe, V .Fisher, N. Shatifan, P.T .Louttit, E. Robinson, A. Mayne.
Confirmation of Minutes of 14 November 2019. Moved L. Bain, 2nd B. Paris.
Treasurers Report ; General account : $6,911.00,
                    Pathway account : $6, 000.86
            Total    : $13,002.29
Donation $400.00 received from Tomakin IGA Community Chest.
Report moved by L Boyton, 2nd R Hayward.
General Business

1. Bay to Breakers swim proceeding on 8th March. Many BMPCA volunteers needed, contact Lynn Bain.
2. Sandcastle event cancelled on NYE  to be on Canberra long weekend 8th March after the ocean swim, organised by Shane Wehner, Total Eco Adventures if new license is issued.
3. Art on the Path – volunteers needed for BBQ on Sunday 31st May.
4. Paver fundraiser to be promoted at the swim and Banksia Village sent information and forms.
5. BE 2020 [Better Eurobodalla] campaign to encourage non resident ratepayers to register to vote in Council elections in September. Registration open in July 2020.

Other matters raised – “lake Broulee” still a problem. No parking zone at entry to North Broulee toilets needs repainting. Fire protection clearing south of Capt. Oldrey Park done by Forestry.

Meeting closed  8.50pm.
Next Meeting : Thursday 21st May 2020.

BROULEE MOSSY POINT COMMUNITY ASSOCIATION
Minutes of General Meeting 14th November 2019 at Broulee Public School
Attendance [8] and apologies as per attendance sheet.

Confirmation of Minutes of meeting on 19 September 2019
Moved Lynn Bain, 2nd Bev Paris. Passed.

Business arising : Motion to move to general business, Lindsay Boyton, 
        2nd Lynn Bain. Passed

Correspondence : noted.
No President report or guest speaker.
Treasurer’s Report ;  General Account - $7151.28
            Pathway Account - $6073.96
            Art on the Path BBQ - $285.15, Memberships $40.00
    

• Lynn Bain moved that the annual fee to Dept of Fair Trading be paid.                   2nd Bill Platts. Passed.
  
• Barbara Roberts moved that BMPCA pay $100 to Batemans Bay Sailing Club for use of marker buoys at 2019 Bay to Breakers Swim. 2nd Bev Paris.
  
• Lindsay Boyton moved that $400 be paid to Broulee PS for meeting room use. 2nd Lynn Bain. Passed.
  

General Business :

1. Lindsay Boyton flagged a new fundraising drive for the Pathway account, selling Named Pavers to be incorporated with the proposed pathway from Heath St to Broulee PO/Supermarket. Pavers can be bought for $50 or double for $75. General discussion on need to promote widely in the community, including Banksia Village. Moved Lindsay Boyton, 2nd Bill Platts.
   
2. Bill Platts moved a motion that up to $100 can be spent on promotional material for Paver campaign. 2nd Bev Paris. Passed.
   
3. Sandcastle Competition 31st December, 2019. All in hand, no call for volunteers.
   
4. Art on the Path – BBQ Sunday 5th January, volunteers : Ross, Lynn, Richard, Bill Platts [reserve].
   
5. Heath Street drainage line - re-vegetation and weeding project, collaboration with community, Landcare, land developer and ESC. Working bee Sunday 17th November at 9am.
   
6. Francis Street footpath – to be constructed in November, all affected landholders notified, but decided without Association consultation. To discuss with ESC.
   
7. Request to Council via letter for a council officer to attend this meeting was deemed unnecessary, as issues relating to the “open space” to the west of Captain Oldrey Park have been extensively considered, but the Association have been offered a meeting with a Council officer for further discussion if desired. The meeting agreed that Andrew, Barbara and Ross attend this meeting and to also raise the Francis St path.
   

Meeting closed at 8.05.

Next meeting February 2020, TBA.

Broulee Mossy Point Community Association Inc.
Annual General Meeting Minutes
19th September 2019. Broulee Public School.

President Ross Hayward opened the meeting at 7pm.
Attendance as per attendance register.
Apologies : Edie Robertson, Linda Chapman, Anthony Mayne, Trish Eccles, Moira
Castle, Mike Castle.
Confirmation of AGM Minutes of 20th September 2018.
Moved : Derek Anderson, 2nd Lynn Bain.

President’s Report The President characterised the year as fairly quiet, involving
strategic planning.
Captain Oldrey Park master plan was signed off by Council, and the accessibility
Nature Trail has been roughed out by the sub-committee with a funding grant
available in the current financial year.
The Association approached Banksia Village to propose a joint funding contribution
to a pathway project offering safer access from Heath St to Broulee supermarket and
PO. No donation discussed, as waiting on a cost estimate from Council who will do
the work but do not regard it as a priority. The cost estimate has just come to hand
at $25-30K.
Other issues addressed during the year, Nth Broulee amenity – bus shelter, access
steps to viewing platform and road drainage on Coronation Drive and Broulee Rd.
The President closed with a plea to maintain the community association as it serves
to benefit the local community, is a vehicle to speak to Council in a cooperative
atmosphere, and has an annual meeting with senior staff to raise local issues. A
suggestion to be followed up via the website is to have links to other local
community associations in the area.

Moved – Barbara Roberts, 2nd Vince Fisher.

Treasurers Report : In the absence of the Treasurer the President tabled the
financial accounts for 2018/2019
General Account balance : $6,951.28
Shared Pathway Account balance : $1,066.68

Moved – Ross Hayward, 2nd Derek Anderson

Election of Office Bearers. The President vacated the chair, Richard Roberts was
appointed returning officer, and declared all positions vacant. Only one nomination
was submitted being Lindsay Boyton for Treasurer duly elected. Other positions
were nominated from the floor and confirmed, but none for President.
President : vacant
Vice President : Andrew Bain, nominated by David McCann, 2nd Derek Anderson
Secretary : Barbara Roberts, nominated by June Carter, 2nd Andrew Bain
Treasurer : Lindsay Boyton, nominated by Barbara Roberts, 2nd Richard Roberts
Ordinary Members : Ross Hayward, Mark Smith and Dan Lloyd Jones [webmaster]
nominated by Derek Anderson, 2nd Andrew Bain.
Public Officer : Lindsay Boyton to continue.
Meeting closed 7.50pm.

Broulee Mossy Point Community Association Quarterly Meeting
Thursday 16th May 2019 Broulee Public School
Thanks to everyone who attended the last Broulee and Mossy Point Community Association Meeting at the end of May.

MINUTES
Present
Beverly Paris, June Carter, Peter Dunn, Margaret Dunn, John Anderson, Lindsay Boyton, Ross Hayward, Andrew and Lynn Bain, Robert Heinemann

Apologies
Barb Roberts

The BMPCA meeting clashed with the Climate Conundrum Forum at St Peters College.

Previous Minutes
Acceptance moved Peter Dunn, seconded Andrew Bain. Agreed.

Correspondence
Letter from Allan Jevons seeking BMPCA support for ESC to amend angle of footpath at top of hill at Annetts Parade/Coronation Drive intersection. It is particularly dangerous for mobility scooters. BMPCA supports Council finding a solution to the matter which has been raised on a number of occasions by BMPCA members in the past.

Treasurer’s Report
$1,005 in Pathway account
$6, 492.68 in General account. This includes refund from Council for fees charged by Department of Lands for Sandcastle Competition and 2019 membership fees which are due.
Acceptance moved Lindsay Boyton, seconded June Carter. Agreed.

General Business

• ESC 2019/2020 Budget available for public comment. $50,000 earmarked for trail through the Captain Oldrey Park bushland. BMPCA Captain Oldrey Park subcommittee carried out a walk through at the end of March with Emma Patyus (ESC Landcare Co-ordinator) which identified an environmentally sensitive trail and possible areas for seating. BMPCA will need to keep pressure on ESC to ensure that identified trail minimises damage to vegetation.
• Secretary met with Banksia CEO to identify linkages to the village. The footpath from Heath Street into Grant Street on the western side was raised as presently Banksia residents need to cross the road twice when visiting the Post Office. President has discussed this path with ESC Director Engineering, which would require removal of oleanders, of which there was little concern. ESC to prepare costing so that BMPCA can consider contribution. Banksia has committed to a contribution of funds.
• Proposed seat at Heath Street and Grant Street intersection was also raised. ESC is currently refurbishing street seats and it will advise when available.
• Stormwater ponding at western corner of Grant Street and Broulee Road intersection after rain needs assessment.
• Ongoing issue of Lake Broulee stormwater ponding raised. ESC is looking at solutions which do not involve drainage to the heavily used Candlagan Creek beach.
• Concern about graffiti on shared pathway north of area where donated bricks are located. Also, issue about sand and vegetation encroaching on bricks.
• BMPCA Executive met with ESC General Manager and Directors as part of annual discussions about local matters. Considerable disagreement with Council about zoning of private land west of Captain Oldrey Park. Broulee Development Plan identifies this as open space but ESC maintain that it is zoned residential. Agreed that letter should be sent to the Minister for Planning outlining BMPCA concerns.
• Letter received from David Hunter (ESC) concerning relocation and replacement of bus shelter at North Broulee. Members agreed that it is currently a difficult location for path users. Work is expected early in June. A number of issues in the general North Broulee area were raised including the unstable steps to the viewing platform, poor drainage at the shower which leads to sand buildup and visitors then washing their feet in the dog water at the water station (which then fills up with sand) and stormwater ponding at the corner of Coronation and Candlagan Drives after heavy rain. It was agreed that BMPCA should write to ESC to see if some of these matters can be addressed at the same time as the bus shelter construction.
• Broulee to Breakers Swim in March achieved record number of swimmers. Thanks to all BMPCA members who helped with various tasks, particularly registration and finishing. Swim committee is looking at a different approach to handling the finish as numbers increase which will mean that BMPCA will need more helpers on 8 March 2020. A cheque for $5000 will be sent to BMPCA for its help – definitely our best annual money raiser!
• Landcare to inspect outbreak of spreading Gazanias in Iluka Street and Zanthus Drive as well as sand and vegetation covering pathway bricks.
• General concern about the size of Eurobodalla Shire Council and the number of business activities where Council is competing with the private sector. What happened to roads, rates and rubbish?

Next Meeting
Includes AGM: 19 September 2019

        Broulee Mossy Point Community Association Quarterly Meeting
                    Thursday 28th February 2019 Broulee Public School

                    MINUTES
Meeting opened 7pm
Attendance and Apologies per attendance sheet.
Confirmation of Minutes of meeting 30th November 2018 moved D. Anderson, 2nd B. Paris, carried.
Business arising  - deferred to General Business

Treasurers Report  :   

• Working account  -  $6492.68
  
• Inputs:  $1200.00 – sandcastle event
  
• $137.00  -  ESC for beach license
  
• Pathway account  -  $1005.19
  

    Moved D. Anderson, 2nd L. Bain carried.

The meeting expressed thanks and congratulations to John and Deb Waser for organisation of the Sandcastle event. Moved A. Bain, 2nd L. Bain.
Correspondence  : noted.

General Business and President’s report.
1. Letter on behalf of the Association to commend Council on the Tomakin road roundabout project, and request for it to be planted in line with other roundabouts in the Shire.
2. Report on Moruya airport runway upgrade, for information.
3. RLS update, on letter writing campaign and decision by NSW Dept. of Planning still pending.
4. Captain Oldrey Park [COP] Nature Trail .
From the Masterplan “ work with local Landcare group and Broulee Public School to design and establish a compacted gravel, accessible trail for education and recreation purposes through the trees. Perform risk assessment of trees for retention”. The meeting determined to proceed, a subcommittee was formed : D.McCann, S. O’Keefe, L.Bain, S.Needham with others to be co-opted as needed. Need to liase and involve BPS.  To request mature tree survey report from Council.
Ross Hayward explained the survey pegs, which are for a new rising main [sewer]. He also spoke on the need for an efficient car parking plan to minimize the need to move the netball courts North and clear more trees. The President  proposed a meeting with Gary Bruce ESC Manager for Development Control, including Engineering and Recreation representatives.
5. Future Projects for BMPCA.
Confirmed COP nature trail – priority
Placement of seating along pedestrian paths, 1- corner of Heath/Grant St on tarmac pad where former seat located, 2- Mossy Point headland walk. Look into repurposing seats and contacting Banksia Village to consider a joint project with 50/50 funding.
6. Request Council for an onsite meeting to strongly consider a long term solution to the drainage problem on Coronation Drive, and to revisit the upgrade and accessibility to the viewing platform at Nth Broulee as detailed in a letter in 2016.
6. Street trees and wildlife boxes. Follow up earlier requests to Council and query Council’s policy on street trees, and whether Section 94 money is allocated for same.
7. Insurance – enquiry to Dept of Fair Trading, it is not mandatory for NFP organisations to have insurance, up to the membership and assessment of risk. AON Insurance have tailored policies for voluntary associations, and public liability would cost about $700. The activities undertaken by BMPCA are covered by public liability insurance held by partner bodies, eg Council, Surf club. May seek legal advice for further consideration of this matter.
8. Fundraising flyer – waiting on redesign.

Other Business
Pathways – Heath St to PO on western side of Grant St., Grant St. to Broulee Rd. to be referred to Council pathway list.
Art on the Path, request from Bernadette Davis for BBQ, agreed to man a stall on 6th October 2019 and 5th January 2020.
Bay to Breakers swim 10th March, appreciation extended to Association volunteers who are helping at the event. This is BMPCA main source of fundraising !!
Meeting closed 8.40pm.
Next Meeting Thursday 30th May.

Broulee Mossy Point Community Association General Meeting
Thursday 29th November 2018
Broulee Public School
Meeting opened at 8pm after presentation by Kelwyn White from the RFS
Attendance as per register, and  apologies  noted.
Confirmation of minutes of 20th September, moved V Fisher, 2nd B Schaef, carried.

President’s Report.
Mossy point pathway payment was handed over on site to Warren Sharpe on 2nd November. There is some concern at vehicles parking on the pathway blocking pedestrians, needs some education of locals and visitors. Clr Mayne to take it to the Roads and Traffic committee of Council.

Capt. Oldrey Park Master plan was adopted by Council on Tuesday 27th November, it is generally a plan the community can live with. At the last consultation with user groups, Council was urged to look elsewhere in coming years for further sporting oval development, not on environmentally sensitive land. It was acknowledged that Council did listen to the community, but has to balance competing needs, and discussion will continue, particularly when it comes to the road reserve. The open space in the Master plan to the west of COP will permit utility development, [sewage, pumping station, stormwater retention etc,] but not housing.
 
It was noted that the vote on COP was not unanimous, an amendment by Clr McGinlay to remove the future oval from the plan, retaining the Bangalay forest was lost.

President Ross addressed residents of Banksia Village to inform them about the community association, and noted that BMPCA can contribute items for their internal newsletter, and the Association may consider holding a meeting at the village if agreed to.

Treasurers Report.
Pathway Acc.  $717.09, incoming : $270.00 from theatre day, $280.00 from sausage sizzle, plus $100.00 donation from Mossy Point resident.
General Acc. $5,311.00.      
Moved L. Boyton, 2nd. B Roberts.  Carried.

General Business :

• Fundraising information flyer approved with membership form on the back. To approach Tomakin club for assistance with printing.  Moved V Fisher, 2nd. R Hayward.
• Art on the Path, Sunday 16th December, volunteers needed for sausage sizzle.
• Bay to Breakers Swim, Sunday 10th March 2019 volunteers needed.
• Sandcastle Competition, Monday 31st December [New Years Eve] low tide 11.30AM. John and Deb Waser have it in hand and Council have agreed to cover the licence fee, ESC to be invoiced by the Association. Entry fee to be raised from $5.00 to $10.00. Moved D.Waser, 2nd B Roberts.  Carried.   BMPCA volunteer to circulate with donation bucket on the day.
• Concern was raised at lack of insurance held by the Association. Does the Fair Trading Act give protection? Richard Roberts will seek clarification and if necessary get quotes.

Next Meeting Thursday 28th February.

Barbara Roberts
Secretary BMPCA

Broulee Mossy Point Community Association General Meeting
Thursday 20th September 2018, Broulee Public School
MINUTES

Meeting opened at 7.40pm.
Attendance as per attendance register and apologies noted.

Confirmation of meeting Minutes of 10th May 2018.
Moved Shirley Read, 2nd Vince Fisher that the Minutes of 10th May 2018 be accepted. Carried.

Correspondence:  Out – To ESC on CAMP, and Items from last meeting.
In – email from Councillor Mayne, Letter from resident on trucks parked off Train St.

General Business
Motions from the Treasurer 1. That BMPCA donate $400 to Broulee Public School for the use of their premises. Moved Ross Hayward, 2nd Lynn Bain. Carried.

That the pathway payment of $16,000 be paid by 2 cheques, $14,000 from the Pathway account, and $2,000 from the General account. Moved Ross Hayward, 2nd Bev Paris. Carried.

A query and discussion followed on the $ value of contributions to the local community made by BMPCA over recent years, and Lindsay Boyton will prepare a list to inform the community.
Motion; BMPCA prepare a letterbox drop information sheet detailing financial contributions and ongoing projects that BMPCA has made to the local community.
Moved Vince Fisher, 2nd Lindsay Boyton. Carried.

Capt Oldrey Park Master Plan : 2 members of the executive will meet with Council staff and all other users of the park to look at the MP and discuss pros and cons. Much discussion on putting the Association’s view forward, with emphasis on offering a positive alternative to clearing for an oval, to developing an environmental education track with interpretive signing, for the benefit all, and working closely with Council to sensitively plan tree removal where necessary for expansion of the facilities. Submissions encouraged, due by 10th October.
 
Consider elevating the issue in view of membership size, go directly to the Mayor, and advocate for longer term planning for sporting ovals elsewhere.

Longer term strategy that the Association consider convening a new Management Committee for Capt. Oldrey Park with all users, apart from Council, to put a combined view.

Guys and Dolls Fundraiser : Matinee performance on 11th November.

Other Issues.
Parking on Train St. congested and safety issue with students from adjacent school. To raise the issue with ESC.

Candlagan RFS Open day Saturday/Sunday 22/23 September.

Derek Anderson proposed that the Association consider offering a donation to a local student Jaylah Hancock-Cameron who is attending the Youth Olympics in Buenos Aries, the current 1500m Australian Champion.

Motion: The Association agree to give a donation to Jaylah Hancock-Cameron if affordable after examination of the accounts. Moved Derek Anderson, 2nd Roger Gribble. Carried.

Art on the Path – Sunday 30th September, BMPCA responsible for BBQ. Volunteers Bruce, Derek, Richard. To have achievement list on display and tickets for Guys and Dolls.

Request for pedestrian path for safe access from Heath St. to Broulee supermarket/PO on western side of Coronation Drive be raised with ESC.

Report on long term strategy for Eurobodalla water supply tabled.

Meeting closed 9pm.

Next Meeting - Thursday 29th November, Broulee Public School.  Time to be advised.

Barbara Roberts.    
Secretary.

            Broulee Mossy Point Community Association
                Annual General Meeting Minutes
            20th September 2018, Broulee Public School

President Ross Hayward opened the meeting at 7pm.
Attendance as per attendance register.
Apologies : Di Jay, Trish Eccles, Edie Robertson, Elaine Anderson
Confirmation of AGM Minutes of 10th August 2017,
Moved Peter Dunn, 2nd. Lindsay Boyton. Carried.

President’s Report     The President outlined issues and advocacy that the Association has been involved in over the last 12 months.

The Annetts Parade footpath from Sunrise Ave. to Pacific St. has been completed, funded principally by a grant from the State Government and a financial contribution of $16,000 from BMPCA. This has been very well received by the local community.

Capt. Oldrey Park planning has seen much involvement from the Association, organising a public meeting in March 2018, and representations at Council meetings. The Master Plan is now out on public exhibition until 10th October, with submissions invited and encouraged from the community.
CAMP – the Companion Animal Management Plan covering “dogs on beaches” was a hot issue.
T
he Association assisted the Estuary Estate residents in their advocacy to Council over access issues to Oaks Ranch.

The Rural Lands Strategy Planning Proposal, which has been ongoing since 2012, came to community attention with its potential to impact on urban areas, resulting in a public meeting of Mossy Point residents supported by the Association in August 2018.

On a final positive note the Bay to Breakers swim in March 2018 was an excellent partnership event with BSSLC, bringing the community together, and also a healthy fundraiser for BMPCA.
Moved Lynn Bain, 2nd. Andrew Bain, that the President’s report be accepted. Carried.

Treasurers Report :   The Treasurer presented his report for 2017/2018, and tabled the financial accounts.
The Association’s finances have improved with increased membership since emailing reminders to members when subscriptions due based on a calendar year. Membership now sits at 129. The Shared Pathway account will be very reduced after contributing to the Annetts Parade pathway, hence the need for additional fundraising.

 The General account balance is $7,764.46,
 Shared Pathway account balance is $14,171.66
Moved Lindsay Boyton, 2nd Vince Fisher, that the Treasurer’s report be accepted. Carried.

Election of Office Bearers.  The President vacated the chair, Richard Roberts was appointed Returning Officer, and declared all positions vacant. All positions were uncontested and confirmed.

President : Ross Hayward  - nominated by Andrew Bain, 2nd Derek Anderson.
Vice President: Andrew Bain – nominated by Lynn Bain, 2nd Ross Hayward.
Treasurer: Lindsay Boyton – nominated by Derek Anderson, 2nd Bev Paris.
Secretary: Barbara Roberts – nominated by Andrew Bain, 2nd Ross Hayward.
General Committee: Dan Lloyd-Jones [website manager] nominated by Barbara Roberts, 2nd Peter Dunn. Vince Fisher, nominated by Lynn Bain, 2nd Ross Hayward, Judy Baghurst, nominated by Barbara Roberts, 2nd Shirley Read.
Public Officer: Lindsay Boyton to continue.

Meeting Closed 7.35pm